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E-Mail Alias

An e-mail alias is a synonym in the first part of an e-mail address in order to identify the user (to the left of the "@" sign). For example, the user Peter Müller might want have a "prettier" e-mail address than the one derived from his actual account name (for instance, abc00@uni-koeln.de) and use the alias peter.mueller@uni-koeln.de or mueller.p@uni-koeln.de instead. Umlauts are not possible for e-mail addresses.

Note: One user can only register one alias. If you wish to register a new alias, the old one has to be deleted. The e-mail address which contains the user identification, like abc00@uni-koeln.de cannot be changed or deleted.

Setting up an e-mail alias

Use the functions in uniKIM to set up an e-mail alias.

Conventions for the E-Mail Alias

For administrative reasons we can only accept aliases that are of the following type:

Firstname.Lastname
First-Letter-of-Firstname.Lastname
Lastname.Firstname
Lastname.First-Letter-of-Firstname

Other versions (like Prof.Mustermann@) are not possible due to the higher administrative work. Regardless of that, you can adjust the name to be displayed in e-mails you sent to your likes using the "name" field of your e-mail address. You can change these settings in your e-mail program (client). For instance, you may include your title like this:

"Prof. Dr. H. Mustermann" <h.mustermann@uni-koeln.de>

Special circumstances of names

In very rare cases, all of the e-mail aliases suggested by the uniKIM system may be unsuitable for you. For instance, this might be the case if

  • Your name, as registered in the uniKIM system, contains several components, but only some of them should be part of the alias address.
  • Your name, as registered in the uniKIM system, contains several components, and they should be displayed in a different order in the alias address.
  • Your name originates from a different naming scheme and needs to be written in a special way in order to be both unambiguous and easy to understand for everyone.

If your name falls into one of these categories, please contact the Help Desk and state the exact alias address that you would like to have for your account. Note that the desired alias still needs to be along the lines of the aforementioned rules (part of first name and last name), in essence.

Limits of alias addresses

Please note that e-mail aliases are addresses referring to one person only. As such, we cannot provide aliases for institutions such as institution@uni-koeln.de (for example fs-medien@uni-koeln.de or media-workshop@uni-koeln.de) Please apply for a mailing list if you would like to use an e-mail address that is not tied to one single person.

Contact
If you have any questions or problems, please contact the RRZK-Helpdesk