Guidance on scheduling automated lecture recordings and livestreams.

Please check the section linked here to see if the service is offered in your desired room.
You will always find the current list of available lecture halls listed there.

A consent form

Your declaration of consent for a recording (also applies to a livestream), which must be signed by everyone who will be on camera for your lecture. When using the records, please also indicate the period of time you would like the data to remain stored (1 to 4 semesters).
The written consent form linked here (PDF, 108 kB) should be filled out and sent by e-mail to opencast[@]uni-koeln.de.

If you plan a livestream, it will be available to your students in the corresponding ILIAS course. It is not possible to set up or deactivate a livestream afterwards. Scheduling livestreams affects all dates of an event.
Note that there will always be a recording, even if you only want to have a livestream. You determine whether these recordings are later published and visible to students by processing them in ILIAS or not.

1. Your planning data from KLIPS

Log in to KLIPS and export the data of the dates "Abhaltungstermine" of your lecture. Click on "Details" and in the following window on "Export".

2. Your Opencast-object (series) in your ILIAS course.

Create an Opencast object in your ILIAS course. 
This will create a so-called series in Opencast, in which the individual recordings will later be created.
Please choose a unique title for the series, not just “Videos”, “Recordings”, etc. This will make it much easier for both you and us administrators to find the recordings in case of follow-up questions.

3. Creating the recordings

You can now schedule the recordings at the Internet address https://support.opencast.uni-koeln.de. Please log in with your UniKim account and create a new scheduling.

- In the first step, select the previously downloaded XML file and select your corresponding Opencast series.
If necessary, change the name of the speaker under Metadata.
You can also select a buffer until the end of the recording - no longer than 14 minutes - this time will be added to the regular ending time.
If you select “Download links”, you can still deactivate them later in your ILIAS course

-  In the second step, select the inputs you want to be recorded. If desired, you can also activate live streaming. This option is only available for lecture halls that are equipped accordingly.
Start the planning. You will be redirected to the results page where you can see the progress of the scheduling. The status shows you whether the dates have been successfully scheduled. In case of planning conflicts, please contact us: Contact form.

The parameters (date, location, etc.) are taken directly from the specified XML file, if they have been entered in KLIPS. The entry fields like 'lecture hall' etc. must always contain data!

4. The verification in ILIAS

If the script ran successfully, you should now see the scheduled recordings in your ILIAS course in the Opencast object. Note that the process may take a little time if there are many appointments during the semester. This also may require reloading the page.
Please note that automated recordings are NEVER published automatically for security reasons (lecture hall changes, students at the lectern before and after the lecture, etc.). You must first cut them and then trigger further processing so that students can see the recordings in ILIAS. This operation can be done in ILIAS.
If you have any questions or problems, please contact: Contact form Opencast