Employee accounts with basic rights are valid for as long as a person is employed at the University of Cologne. An extension via the administration is not necessary for employees managed by the personnel administration. Employees who are not managed by the personnel administration have to request the extension individually because the RRZK does not have the necessary data. One month as well as seven days before the end of the validity an e-mail will be send to "Benutzerkennzeichen@uni-koeln.de" to point to the renewal application (PDF,116 kB).

As the university administration keeps retired professors and emeriti for two years after they have reached the retirement age, they automatically keep their employee account as well. Before the end of the two years, you will be informed about the expiration of your account. You will have the opportunity to request an extension of your account - however, always three month before the end of these two years. 

If you are employed externally, it can be necessary to send us a written renewal application (PDF,116 kB).

Persons who work on temporary contracts, like private lecturers, have to send a renewal application (PDF,116 kB) to the RRZK for an account extension. They will receive an e-mail reminder when the account is expiring. Under certain circumstances this might be every year.

Persons who work on temporary contracts (like student and research assistants) and whose contracts are suspended for a time period, for example because of a semester abroad or an internship, have to send a renewal application (PDF,116 kB), signed and stamped by the head of the institute.

Scientific employees can extend their accounts after reaching the age of retirement. In order to extend the contract the employee has to send a renewal application (PDF,116 kB) that is explained and approved by the head of the institute.

The account remains activated during maternity and parental leave.